Businesses are realising the benefits of remote working for employees. On great advantage is needing less office space and utilising less bandwidth and power. However, in an employee’s market, the talented individuals at the top of their game can choose and pick businesses to work for, and the facility to work remotely can be an essential factor. Some indeed look for remote working jobs specifically in City of London office space to change lifestyle.
If you are running a business and wish to start providing a remote working policy for your team then it is significant that you have the right remote working tools to keep your employees productive, secure and connected. We have listed some of the great tools to cover all the vital requirements of remote employees.
If you allow your employees to work from home, then it means that they will have to have all the essential software that they use in the office space. If you give them laptops, then no problem but they will often use their own computers then there are two options which you can employ i.e. subscription to Google drive and professional office solutions.
Google Sheets and Docs
Google has been in the cloud-based collaboration for over 10 years now and its office suite has gotten better. Anybody with an invitation can work together on a word document, sheets, slideshow or form and because it is cloud-based, multiple employees a collaborate live and can see changes as they happen. All these solutions are available on tablet and mobile apps as well. Also, Google provides G suite, the pro version with pros like customer support and unlimited storage. You can even upload the MS office files and open them in the app or browser.
Communication and Collaboration
The productivity solutions which we covered above come with built-in collaboration, but there are numerous cloud-based solutions designed to keep employees in the collaborating team completely joined up when it comes to communicating and allocating work. The 3 industry leaders are Teams, Slack and Trello, hence as their features do not fully overlap, a lot of businesses use a combination of solutions.
Remembering all passwords can be a problem hence the popularity of password management tool is a welcome advancement. Users must put all their passwords in one app so that they just must remember only one password to access all their websites. However, helpful as that is for the remote workers, the LastPass provides more than that.
Business can allow access to remote employees through LastPass hence employees will never have to remember the password. The organisation can change the master password frequently and all the linked employees’ apps will be updated. Also, whilst employees work remotely the login process will be encoded for protection on unsecured networks.
Keeping all important data secure is critical, both to secure your work from snooping eyes and to avoid any lawsuit through customers’ or partner’s sensitive information for being compromised. These solutions help you keep all your logins secure and your data safe.
Slack work by inviting employees into channels such as Acme account or Marketing, hence a typical employee will belong to multiple channels. The system will update whenever anyone posts anything in the channel, this way team can concentrate on one task at a time but stay aware of everything that is going on. Also, it be used for audio and video calling and optional integration improve its functionality.
Virtual Private Networks (VPNs) uses encryption to make a secure limitation around every connected device, whether they share a physical network or are connected through the internet.
There are two choices when it comes to VPNs. Huge businesses generally use off the shelf or bespoke VPNs which are run by the business itself or are contracted out. However, the smaller business probably will go for a subscription-based service such as TunnelBear, NordVPN, IPVanish or one of the dozens more. If employees often use public networks on trains or at conferences, a VON is a must.
Adobe Creative Cloud and Office365
Adobe and Microsoft have led the office software realm for two decades, Outlook and Microsoft Office, Adobe with its creative and publishing offerings. However, until recently, you had to buy the software, and with every copy costing hundreds of pounds, expense over a team can become eye-watering, particularly as expensive updates would be released each year or so. Now MS offers its complete office suite as an office 365 subscription, which means users pay less than 10 a month have access to everything including cloud space. Adobe has also followed suit, even though its model is a bit more modified. Both services ensure that every user gets to work with the latest version and if a worker leaves then the subscription can be cancelled by the owner.
The Google office suite technically mentioned above is part of the Google Drive and the seamless integration between storage, sharing, backup and browser-based apps make it a well-known solution. But, Google Drive can be utilised jut a place to store files and access them from anywhere and share them.
Microsoft has launched teams in the year 2016 as a competition to Slack, and it comes bundled with MS office 365. It enables collaboration on separate projects or as a part of the modified teams and allows audio and video calls. Apps can be added to bring new practices to the suite, however, helpful features like built in screen sharing.
One of the most popular storage and sharing solution. Dropbox has been in operation since the year 2007, and it can integrate with all types of operating systems. A helpful feature is the capability to synchronise a fold on your computer or cell phone, so when you save it, also it saves the up-to-date version in the mirror folder in the cloud. Then whenever you wish to share the file, you just allow access to a named person, hence you do not have to email it.
Trello lets remote employees stay on top of the projects through an intuitive graphical interface. It is all done by making and dragging cards on the screen, and it enables the contributors to comment on, change, add and sign off anything that they are authorised to. Further, add-ons can be brought in to enhance functionality.
Storage and Sharing
Thanks to the cloud, data can be saved and shared with remote employees anyplace in the world. The collaboration and productivity tools mentioned above have their own storage, however, there are precise storage solutions available as well.
With teamwork, companies assign time to employees individually and can keep track of how long they are spending on every task. It is a project management tool and it helps keep on top of deadlines and budget.
Todoist allows employees to make to-do lists and cross them off when they are done. However, for a company, it has great tacking facilities to keep track of how funds are being used exactly and how projects are developing.
Tracking employee’s working hours is especially essential when they work remotely, so there is a need for cloud-based solutions to enable workers and collaborators to track hours and plan.
Domain Office Search office space solutions
With serviced office spaces all over the UK, we can provide a lot of flexible workplace solutions for workers. Whatever work model you employ, we have got great office spaces to suit your business requirements.